HOA Management Services

• Preparing annual budgets.
• Monthly and year end reports and work with CPA for audits and tax returns.
• Monthly payroll.
• Accounts receivable.
• Accounts payable.
• New development transition turnover. 
• Work with the HOA’s attorney for liens as well as amending any bylaws or Articles of Corporation,  rules and regulations, CCR’s for the HOA.
• Manage monthly scheduled, preventative, emergency maintenance for the HOA.
• Prepare and create pre-hurricane check list and emergency plans for the community.
• Conduct building checks for routine maintenance for roof, structural, foundation and exterior portions of the drywall outward of buildings (townhomes/condos) as well as all common elements (for all HOA's).
• Monthly vendor inspections.
• Process all estoppels for sales/resales of condos, single family homes, and townhomes.
• Conduct property inspections and process violations and fines.
• Conduct and prepare agenda for monthly, annual and budget board meetings for the Board of Directors and take minutes.
• Handle every day operations for the HOA office.
• Maintain parking permits for owners as well as for tenants. 
• Parking inspection violations. 
• HOA tenant screening approvals, process tenant applicants for owners who rent out their condo, single-family home, or townhome.
• Work with towing company for parking violations. 
• Process any and all insurance claims from HOA and insurance renewals to make sure adequate insurance is provided per the HOA documents and F.S., and work with a Public Adjuster on claims. 
• File annual reports for the HOA. 
• Prepare reserve study for the Board of Directors to calculate annual budget for operating expense and reserve accounts.
• Interview vendors and get bids. 
• Communication with all vendors and do vendor monthly property check. 
• Manage all big HOA community projects such as roof replacements, painting of buildings, asphalt the roads,  pool resurfacing, playground inspection and re-designs and then installations. 
• Make sure HOA has code regulations for common elements, work and manage special projects, such as replacement of custom street/stop signs, pool rules signs, speed limit signs posting, crosswalks, property lighting in dark areas, set up and maintain security cameras throughout the property.
• Process all ARB’s for review of proper regulation from the HOA documents, Florida statutes, making sure approved vendors pull land surveys and permits if needed for ARB’s and follow up on permits and final inspections as needed. 
• Work with sheriff's department for community control on speeding complying with four way stop intersection in the community.
• Make sure new elected board members complete certification and seek legal counsel to meet and explain any legal questions. 
• Address any issues or questions the board may have, etc.
• Handle all residents complaints, ideas, and questions and record them to present to board if needed for any approval or actions that may come up in complaint. 
• Conduct owner communication sessions for communities with Board of Directors who approve owner communication sessions.
• Perform all LCAM responsibilities per Florida Statues.

What is a LCAM- LICENSED COMMUNITY ASSOCIATION MANAGER

Community Association Managers, are hired by the Board of directors of an association and work for the Board and the homeowners. They can manage every type of community, including condominium associations, homeowner associations, and resort communities. The Board provides them with their responsibilities within the community as a whole, which can vary based on the management agreement and governing documents. The primary functions of the Community Association Manager include developing and executing budgets, presenting financial reports to Board members, site inspections, upholding governing rules, dispute resolution, and common area maintenance. Common areas include pools, parks, entrance gates, tennis courts, and other amenities. Various vendors and service providers are contracted and paid by the Management Company to ensure smooth operations.

A community association manager is a manager of a condominium or homeowners association (including single-family home subdivisions, townhouses, or mixed-use development). The position is frequently confused with a property manager, who deals with individual rental units or a group of rental units, like an apartment complex. The community manager deals with property owners and homeowners.  The state of Florida requires community association managers to hold a license. Performing duties as a CAM without a license is a violation of Florida Statutes.
Community Association Managers oversee and direct all aspects of running the business and therefore must have a comprehensive knowledge of the business operation and all applicable laws. This knowledge base is what separates them from the certified property manager and allows them to personally ensure that an entire community operates as efficiently and successfully as possible.